You’re an HR manager looking for HR email templates to save your time? Find them here, along with quick tips on HR email design and content…
No matter what you are doing: welcoming a new hire, or reaching out to employees for sharing some news, you spend a whole lot of time on building emails if building them from scratch.
Stripo offers a number of ready-to-use HR email templates that help you spend half as much time as you used to.
Pick the HR email template of your choice for reaching out to your team
Communicate with employees easily and much faster. Edit email content and send messages to a new employee right away.
Human resources email templates
As we said above, Stripo offers some HR templates.
So, let’s have a closer look at them, shall we?
1. Welcoming a new hire on their first working day
As an HR manager, you sure want all members of your team to feel comfortable.
This welcome email sent a few days before the first working day or on the very day will help a new hire get acquainted with your company’s key employees or with whom the employees this person will communicate quite often.
It will be really helpful if you share their contact information, too.
Remember to include photos of these people.
The new hire will really appreciate it as this will help them avoid awkward situations when they mistakenly talk to the wrong people 🙂
This template already contains all necessary blocks. You’ll just have to slightly customize it
I remember the day when I just joined my current team and received a similar human resource email; I found it really helpful to read the “corporate wiki” with key information on the company, like key events, key goals, and statistics, who are the biggest partners and biggest competitors of our team.
Send this information over to the new hire with your “Happy to see you in our team” welcome email.
You may also want to add some information on the courses they will take once they pass the probation period.
2. Announcing a new hire
No matter how big your office is — inform everyone that a new hire will join your team and let them know when it’s gonna happen.
Be sure to add a photo of this person.
Announce new hires in a new way
Please, list his or her main duties and include contact information so that all employees know what questions they will need to discuss with the new person.
In our “Announce a new hire” email template for HR managers, we also added a section where the new hire introduced herself and greeted the team. This person may be too shy or too busy to say “hi” to each and every employee. Let him/her do it via email 🙂
3. Inviting employees to attend an event/party
If “I was out of the office when you announced the date and time of the party” sounds pretty familiar, then it is probably the right time to start sending invitations to employees.
Invite your team to events via email
What I love about this template is that employees can confirm their participation in the party directly in emails.
In this simple way, you make sure all employees are aware of the date and of the agenda of your event.
4. Reminding employees of important dates
Employees might be well aware of important company events. But they might get too busy to keep them all in mind.
You will do them a favor by reminding them of important dates.
In our company, our HR manager remind us of other team members’ birthdays, of weekly and monthly meetings, of holidays, etc. We never forget to call our colleagues on their bdays. It sure does affect the atmosphere in our team.
Reminding your team of important dates has never been easier
No matter what kind of event this is — a birthday party where you all meet to say some nice words to birthday people, or a meeting with clients — be sure to add the “Add to calendar button”. You can call it whatever you want. Our “Yes, I will make it” button, which we used in this HR email template to employees, fitted our current situation best.
Make sure to connect this button with the Google calendar or iCalendar if you want all employees to show up 😉
5. Keeping employees updated
All your team is doing its best to bring in some success for your company. So, it is vital for them to know they are doing the right thing, that you all are moving in the right direction. And it would be nice of you to inform them about the achievements of all departments, not just the ones they all are working for.
If you send out a Co-Founder/Investor update, you can just remove some very private information and just forward it to your employees.